Things hares need to think about.....
Getting on the Schedule
Yeah, we know we're unorganized. But we do have a little anal tendency when it comes to scheduling the hashes. Seems that hashers like to know when the next run is going to happen and who will be haring. Go figure. So if you are wanting to hare a hash, get in contact with the Hare Raiser and get yourself posted on the schedule. If more than one group are asking to hare on the same day, the Hare Raiser will sort that out (aka: get your bribes ready).
The Start Location
Give the information of the start time, location, special requirements
(bring flashlights, money for bar stops, etc.), and any other information
regarding the hash (special event, toga, birthday, etc...) to whoever is
updating the hotline & web page at least by the Monday before the hash
so there is ample time to announce your event to everyone.
See Parking
See Restrooms
See Beer Near.
Parking
Parking should be available at the Start and End locations with room for plenty of cars.
Restrooms
Arrange start and end locations near restrooms (very important). Very few hashers wear Depends(TM).
Beer Near
It is the Hares' responsibility to coordinate the beer with the Beermeister, let him/her know if there are any special requirements, how much beer for beer stops, etc. Let the Beermeister know a couple of days in advance so he/she can be prepared.
It is the Hares' responsibility to alert one of the Foodmeisters, so someone is on hand to provide munchies at the end of the trail. Let the Foodmeister know a couple of days in advance so he/she can be prepared.
The Hare is responsible to get any beer permits for the Start & End locations. Beer permits are needed in most city parks and are relatively inexpensive. Check the blue pages in the phone book for Parks & Recreation for the city you are in. Be careful. Some cities like Mesa only allow permits in certain parks so plan ahead.
The Hare needs to appoint a Beer Angel if a Beer Stop is to be manned.
If the Beer Stop is at a Bar, it is good etiquette for the Hares to buy the first couple pitchers. Bar stops are not reimbursed by hash cash.
A word on bar stops. It is preferred that the hares limit bar stops as much as possible. Sure, bars are fun, but have you ever tried to get a group of hashers to leave a bar? It ain't easy. It ends up making the trail take a really long time. Plus the pack already donated toward the biermeister stash so why make them pay for extra beverages on trail?
NO GLASS CONTAINERS at the hash please!! Most park permits warn of expensive fines for having glass containers at a group function. Plus, broken glass just isn't very fun to clean up.
The Beermeister and Foodmeister are NOT responsible for providing special request items (non-standard beverages or food) at the run. If you want something like that, you (the hares) are financially responsible for it. You are also on your own for any food/drinks supplied at the on-after.
The amount of Beer Stops is a function of Trail Length and how hot it is. Typically there are 2 beer stops on a trail.
Hash Trash
It is the Hares' responsibility to provide news about that day's hash to the GM and whoever is writing the Hash Trash. Since the hares won't be around to see the pack's idiotic on-trail behavior, the easiest way to do this is to assign the job of temporary Hash Scribe to some poor sap. Tell this person to provide you with written stories of things that happened during that hash event.
Contributions to the Hash Trash should include the names of all the hares, the "theme" of the run if it's a special event (Red Dress Run, etc.), namings, noteable virgins/visitors/returning hashers in attendance, birthdays, and any fun stories about things people did at that run.
The Chalk Talk
The hares should give a standard chalk talk before each run to explain the trail markings to the Virgins, if there is anything different from the norm be sure to let everyone know before you leave.
Let the pack know if they need to bring anything. (money, flashlights, etc...)
Let the pack know if there are any special trail markings. (check-backs, package-checks, etc...)
The Trail (On-On)
For a successful trail the Hare should pick up a detailed map of the area and run the trail before the hash, marking on the map their plans for checks, false trails & beer stops. This will allow the Hare to determine the length and duration of the hash. It will also let the Hare know how far the pack is behind (figuring a 10-12 minute lead). It may be a little more work but it is definitely worth it.
It is the Hare's responsibility to bring enough marking material for the trail. Flour, Chalk/Drywall etc.... Or to stash extra marking material on the trail. Watch out for purple & gray colored chalk, it is really tough to see on pavement near dusk.
Remember, as the Hare you know where the trail goes but the pack does not. Marks should be about every 25-35 paces during the day, and closer at night or in rough terrain (5-10 paces in the desert where there might not be a clearly defined trail). Be especially careful to mark all turns and on-overs. Don't confuse a clever trail for a poorly marked one. A poorly marked trail will only cause anger in the pack- and they will certainly seek revenge.
Your goal as the Hare is to be cruel to the FRBs while being nice to the slower runners and walkers. Plan your checks accordingly.
Keep the trail course from crossing over itself and be careful about having the trail run too close to itself, if an FRB stumbles upon a piece of the trail he/she shouldn't be following yet, it will cause confusion and greatly increase your chances of getting caught.
The Hare should get permission before going across any Private Property (giving the owner a clue of what is going on). This has not been an issue yet, but we mention it here anyway.
Trail Length
Typical walking pace is about 3 to 5mph.
Typical running pace is about 6 to 9mph.
Typical on trail time is about 1 to 1-1/2 hours (from when the Hare leaves to when the FRB comes in)
Typical trail length is about 4 to 6 miles. (True Trail)
A good trail will allow the walkers and runners to finish roughly at the same time, this can be achieved by using a well-planned combination of checks / false trails and beer stops.
About Getting Caught (Hare Snare)
Well, you got caught, so what. Consider yourself lucky, some other hashes have been known to take the hare's clothes and make them finish the trail naked (seriously). Here you have a couple of choices, (1) if the Hasher who caught you took a shortcut and missed a beer stop or some trail feature, you could have them go back there and wait for the pack or, (2) by all means give that Hasher a piece of chalk and some flour and have them help finish the trail with you, possibly marking extra false trails, etc. Whatever you do, do not give up on the trail, there are more Hashers following your markings further back. If the trail stops in the middle of nowhere they are not going to be happy when you see them again, especially after they've wandered around aimlessly for an hour.
The End Location (On-In)
The Hare needs to arrange a vehicle at the End Location or somehow provide transportation back to the Start so everyone can fetch their cars. Also, when you get back to the start, draw a map to the End Location, just in case someone gets lost or shows up really late.
If ending in the evening, the End Location should be lighted. Having the circle in the dark really sucks.
Since you (the Hare) laid the trail, it is the your responsibility to backtrack and find any Lost Soles (or to organize a search). However, shortcutters are pretty much on their own.
See Parking
See Restrooms
See Beer Near
See On-After
Money Matters (added Dec. 2007)
Money issues have been a point of contention off and on, so we added this section to provide some standard guidelines for handling expenses and make the process fair for everyone.
All collected money and attendance records must be handled by the Hash Cash. If the Hash Cash is not in attendance, whoever fills in for that roll is responsible for delivering the money and records to the Hash Cash.
The hares do not have an automatic right to the collected cash. All reimbursements to the hares must be done through the Hash Cash. To keep everything above board and transparent, no expenses will be reimbursed without receipts. To keep expenses under control, Hash Cash will reimburse for standard items only: non-premium beverages, munchies, and ice.
Any increase/decrease of the run "fee" from the normal amount must be pre-approved by mismanagement. If the amount is increased, the hares are entitled to the amount of the increase multiplied by the number of paying hashers to pay for any extras provided by the hares. (Example: if the "fee" is increased from $5 to $7 and 20 paying hashers attend, then the hares can receive up to $40 for extras, which is the $2 increase times 20) The hares are financially responsible for money spent on extras above this amount. The normal amount of the run "fee" (in the example, $5 per paying hasher) will go to the Hash Cash to pay for normal Hash Expenses (Beermeister, Foodmeister, etc.). If the extra money is not spent, it should be returned to the Hash Cash.
Hares can be reimbursed up to $10 for a park permit. Receipts must be provided.
Beverages (water/beer) for BNs should normally be obtained from the Beermeister's stash. Any changes from this must be pre-coordinated with the Hash Cash and Beermeister. In the event that the Hares provide beverages for the BNs they can be reimbursed no more than $20 for one BN or $35 for two or more BNs. Any leftover beer must be returned to the Beermeister.
All food and beverages during the hash are normally provided by the Foodmeister and Beermeister respectively. Any changes from this must be pre-coordinated with the Hash Cash, Foodmeister, and Beermeister. In the event that the hares provide the food and beverages, they should not spend more than the normal amount spent per run (food- $30, beverages/ice- $80). Again, receipts must be provided to the Hash Cash for reimbursement.
The On-After (On-On-On, Apres)
Should be close to the End Location so drunken hashers do not need to drive, or can be easily transported.
Hot-Tubs are always good.
Hashers like to dance too.
A place to get real food is also a good thing.
The planning and organizing of the on-after is entirely the responsibility of the on-after hosts (usually the hares). Although most of the people who show up will be hashers, the on-after is considered to be an separate event from the hash and is NOT paid for by hash cash. If you decide to throw a house party as an on-after, it's paid for out of your pocket. Feel free to ask for donations if you want.
The Beermeister is NOT responsible for bringing beer to the On-After. Don't expect the Beermeister's stash to be available after the circle. If you want to finish off a previously tapped keg at your on-after, the beermeister *may* be willing to sell the remaining beer to you.
The Foodmeister is NOT responsible for providing food at the On-After. If you want to have food at your on-after gathering, you must provide it yourself.
Extra Stuff you need to know to do a CONTRA run...
Contra Runs are hosted independently by Phoenix area hashers on any day when a regular PH3 hash isn't scheduled. While the Phoenix H3 usually publicizes these runs, they are not PH3 runs. Instead, they are "freelance" hashes that are organized entirely according to the whims of the hares. As a contra hare, you are "hash dictator for a day"- how it's put together is 100% your responsibility. As long as you provide the start details to the PH3 hotline person and webgeek, contra runs are announced the same way regular PH3 hash events are, but since they are independent of the Phoenix Hash don't expect the standard semi-reliable support from the hash mismanagement that's provided at a regularly scheduled event. But keep in mind- in order for it to be considered a contra run, it has to be an actual hash. In other words, you must run a trail and hold a circle at the end. Don't try to have a happy hour or throw a party and announce it as a contra run, that won't fly.
Along with the details listed above, the contra hares are responsible for
recruiting people to temporarily perform the duties of the Hash Cash/On-sec
(to collect the contra cash and write down who showed up), biermeister,
foodmeister, and GM/RA (to conduct the ceremonies in the circle).
Talk to mismanagement if you're unsure about details like how much
beer/soda/food you need to buy, etc. Also, there are certain places
the hash goes to get supplies since we've shopped around for the best deals.
Ask mismanagement about where to shop so you don't spend too much.
After the event, the contra hares can get in contact with the GM, biermeister, or foodmeister to deal with any leftover supplies. Save your receipts. Remember though, the hash does not subsidize contra hashes. In other words, if you bought way too much beer and food, don't expect to keep the goodies and get reimbursed. Instead, talk to mismanagement about selling leftovers to the hash so that stuff can be used for the next regular run. Or, keep the leftovers and use them for another contra. If you have leftovers (food/beer/cash) and feel generous, donate it to the hash to help fund our next event. It makes sense- the same people who showed for your contra will be showing up anyway. Why not contribute to the cause?...
